Electronic Communications and General Information

Please review these requirements for e-mail communications to assist in making electronic communication as productive as possible:

  1. I encourage students to communicate with me via e-mail; it is certainly easier than playing telephone tag and gives you the opportunity to "think" about the question.  I know that sometimes in class you may be reluctant to ask a question; when sending an e-mail you have the opportunity to really think about the question and get to the heart of the issue that is unclear to you.

  2. Please review the information about netiquette - etiquette for using e-mail.

  3. Due to the large number of messages I am getting - much of which is spam - I am requesting that you put YOUR NAME into the subject line as well as the topic of the e-mail.

  4. Please be sure that the subject line is also specific to the communication; if you use an earlier message and click REPLY but the content deals with another topic, be sure to change the subject line, making sure the SUBJECT is the current one and that your name is INCLUDED.

  5. Only RTF files will be accepted; attach only ONE attachment to each e-mail and indicate in the subject line the specific topic of the assignment. (Change the format by using the SAVE AS feature and then changing the format of the file.)

  6. When you reply to a message (and your reply is related to the original message), keep the entire text of the original message so make it easier to track.

  7. On the other hand, if you use the REPLY feature to create a new message, please delete all of the other content that has nothing to do with your new message so only the current issue is included in your e-mail.

  8. Be sure to include the thread of the conversation if you are responding to something that I have sent you; if you exclude the thread, I may return it to you without responding.

  9. Check your e-mail at least daily.

  10. It is helpful to carefully review the entire message before replying to ask questions about the message as the answer is often later in the message.

  11. Please review your e-mail carefully; as future (or current) teachers, you will be using e-mail more and more to communicate with parents, administrators and students.  Some suggestions to make the use of e-mail more effective:

  • Most e-mail programs have a spell checking program - use it, please.  It is not appropriate to send e-mails or other communications with numerous misspellings, improper grammar and so on.  As future teachers it is important that you get into the habit of using e-mail the way you would use it with parents - and certainly you would not want to communicate with parents using letters or e-mails containing errors.

  • Avoid the use of inappropriate abbreviations; some of these may be appropriate to internet chat rooms, they should not be used in e-mails.

  • Do not use all capitals, all lower case or other inappropriate combinations of upper/lower case letters.

  • Please review your message for grammatical accuracy.  This is a good habit - it is very embarrassing to mail an e-mail to a parent which contains grammatical or other kinds of errors.

  1. If you receive an attachment from me, please check the subject line to make sure it is something that you were expecting - if you are not sure, send me an e-mail requesting verification of the attachment rather than just opening it.

  2. If  you are not running an anti-virus program, I would strongly encourage you to do so.

There are times when I receive in excess of 75-100 messages a day; in order to respond to all of them in a timely fashion I sometimes must resort to short answers; please do not feel offended if the response is very brief - thank you in advance for your understanding and cooperation.

If  you do not receive an acknowledgement in 24 hrs, feel free to re-send the message;  on the other hand, do not expect a reply overnight or within a couple of hours.  In some cases, depending on the nature of the reply, it may take several days for me to get back to you with an answer.

General Information

The following general information is provided to assist you in getting the most out of your program.

  1. Please be sure that all assignments - including the completion of on-line assignments - are completed using your word processor.  Assignments that are not completed using a word processor will not be returned and will be simply discarded without grading.
  2. All assignments must be typed using Arial or Verdana font, 12 pt size with 1.5 or double line spacing - again, assignments completed in some other way will not be accepted; note that in your research paper, double spacing is expected..  This requirement does not apply to the forms you download where the formatting cannot be changed.
  3. In order to use the Google Doc forms, you MUST be signed in to your SU Google account.
  4. Please attach only one assignment per e-mail and clearly indicate the name of the assignment (as well as your own name) in the subject line.
  5. Assignments are due when indicated - assignments are accepted late only if prior permission has been given.
  6. Any mail that I originate, will be sent to your SU account, thus you need to check your SU (Google) email regularly - every day is preferred; you may set up your Google account to simply forward emails to your most commonly used email account.
  7. You must discuss absences with me BEFORE the absence if you are going to request being able to make up missed work.
  8. Review the grades in BB - always after assignments have been due; if the grade has a -- by it, it means that the assignment has not yet been due; if there is a 0 that assignment was due and I do not have a record of receiving it - if there are problems with the grade sheet, you must notify me within 48 hrs of receipt, otherwise I will assume the information is correct.

H. Jurgen Combs
updated on Saturday, August 11, 2012