Electronic Communications and General Information
these requirements for e-mail communications to assist in making electronic
communication as productive as possible:
I encourage students to communicate with me via
e-mail; it is certainly easier than playing telephone tag and gives you the
opportunity to "think" about the question. I know that sometimes in class
you may be reluctant to ask a question; when sending an e-mail you have the
opportunity to really think about the question and get to the heart of the issue
that is unclear to you.
Please review the information
about netiquette -
etiquette for using e-mail.
Due to the large number of messages I am getting
- much of which is spam - I am requesting that you put YOUR NAME into the
subject line as well as the topic of the e-mail.
Please be sure that the subject line is also specific to the communication;
if you use an earlier message and click REPLY but the content deals with
another topic, be sure to change the subject line, making sure the SUBJECT
is the current one and that your name is INCLUDED.
Only RTF files will be accepted; attach only ONE attachment to
each e-mail and indicate in the subject line the specific topic of the assignment.
(Change the format by using the SAVE AS feature and then changing the format
of the file.)
When you reply to a message (and your reply is related to
the original message),
keep the entire text of the original message so make it easier to track.
On the other hand, if you use the REPLY feature to create a new
message, please delete all of the other content that has nothing to do with your
new message so only the current issue is included in your e-mail.
Be sure to include the thread of the conversation if you are
responding to something that I have sent you; if you exclude the thread, I may
return it to you without responding.
Check your e-mail at least daily.
It is helpful to carefully review the entire message before replying to ask questions about the message as
the answer is often later in the message.
Please review your e-mail carefully; as future (or current)
teachers, you will be using e-mail more and more to communicate with parents,
administrators and students. Some suggestions to make the use of e-mail
Most e-mail programs have a spell checking program - use it,
please. It is not appropriate to send e-mails or other communications with
numerous misspellings, improper grammar and so on. As future
teachers it is important that you get into the habit of using e-mail
the way you would use it with parents - and certainly you would not
want to communicate with parents using letters or e-mails containing
Avoid the use of inappropriate abbreviations; some of these may
be appropriate to internet chat rooms, they should not be used in e-mails.
Do not use all capitals, all lower case or other inappropriate
combinations of upper/lower case letters.
Please review your message for grammatical accuracy. This
is a good habit - it is very embarrassing to mail an e-mail to a parent which
contains grammatical or other kinds of errors.
If you receive an attachment from me, please check the subject
line to make sure it is something that you were expecting - if you are not sure,
send me an e-mail requesting verification of the attachment rather than just
If you are not running an anti-virus program, I would
strongly encourage you to do so.
There are times when I receive in excess of 75-100 messages a
day; in order to respond to all of them in a timely fashion I sometimes must resort to short answers; please do not feel offended if the
response is very brief - thank you in advance for your
understanding and cooperation.
If you do not receive an acknowledgement in 24 hrs, feel
free to re-send the message; on the other hand, do not expect a reply
overnight or within a couple of hours. In some cases, depending on the
nature of the reply, it may take several days for me to get back to you with an
The following general information is provided to assist
you in getting the most out of your program.
- Please be sure that all assignments - including the
completion of on-line assignments - are completed using your word processor.
Assignments that are not completed using a word processor will not be returned
and will be simply discarded without grading.
- All assignments must be typed using Arial or
font, 12 pt size with 1.5 or double line spacing - again, assignments completed in some
other way will not be accepted; note that in your research paper, double
spacing is expected.. This requirement does not apply to the
forms you download where the formatting cannot be changed.
- In order to use the Google Doc forms, you MUST be signed in to your SU
- Please attach only one assignment per e-mail and
clearly indicate the name of the assignment (as well as your own name) in
the subject line.
- Assignments are due when indicated - assignments are
accepted late only if prior permission has been given.
- Any mail that I originate, will be sent to your SU account, thus you
need to check your SU (Google) email regularly - every day is preferred; you
may set up your Google account to simply forward emails to your most
commonly used email account.
- You must discuss absences with me BEFORE the absence if you are going to request being able to make up
- Review the grades in BB -
always after assignments have been due; if the grade has a -- by it, it means
that the assignment has not yet been due; if there is a 0 that assignment was
due and I do not have a record of receiving it - if there are problems with
the grade sheet, you must notify me within 48 hrs of receipt, otherwise I will
assume the information is correct.
© H. Jurgen Combs
Saturday, August 11, 2012